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ING Trust Office holds over 99% of the issued
ordinary and preference shares of ING Groep NV. The Trust Office
issues bearer depositary receipts in exchange for these shares. The
depositary receipts are listed. The depositary receipts can be
exchanged, without any restrictions, for the relevant types of
shares. A fee may be charged for this.
Formally the depositary receipts do not have
any voting rights. Holders of depositary receipts are in practice
however fully equated with shareholders with regard to voting. When
they attend a meeting of shareholders, either personally or
represented by a proxy, they have full voting rights on the Trust
Office’s behalf, related to the shares held by the Trust Office.
Holders of depositary receipts may vote as they see fit. When they
do not attend the shareholders meeting, they can issue binding
voting instructions to the Trust Office. The Trust Office has made
it easier for votes to be cast in this way by putting arrangements
in place for proxy voting.
The Trust Office decides for itself how to vote
in the case of shares for which it has not issued proxy votes to
holders of depositary receipts and has not received any voting
instructions. The way in which the Trust Office votes will reflect
the interests of the holders of depositary receipts, but will also
take account of the interests of ING Groep N.V., the businesses of
ING Group and its group companies and all other ING Group
stakeholders, so as to ensure that all these interests are given as
much consideration and protection as possible.
The structure outlined above means that
depositary receipts are used to prevent a small minority of
shareholders, which coincidentally may form the majority in the
meeting, from taking decisions purely to suit themselves in the
absence of other parties at the General Meeting of
Shareholders.
Abandoning the issue of depositary receipts
will not be considered unless the turnout at the AGM in three
successive years is at least 35% of the votes which could be cast
on the ordinary shares (excluding the preference shares).
The board of the Trust Office comprises five
members, who are independent of ING Groep N.V. No ING Group
employees or Supervisory Board members are on the board of the
Trust Office. The board of the Trust Office appoints its own
members, without any requirement for approval by ING Groep N.V. It
is the duty of the Trust Office to represent the interests of all
holders of depositary receipts, irrespective of whether they attend
the general meeting of shareholders.
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